INTERNATIONAL PROMOTING BEACH TENNIS ASSOCIATION
The goals and the objectives of the International Promoting Beach Tennis Association make it the natural successor to the Associazione Dialettistica IFBT, founded and registered in Italy in 1995.Its president and founder Dr. Giandomenico Bellettini will be considered Honorary President of the new Association with the rights and duties that are specified in these Statutes.
The current members of the Associazione Dialettistica IFBT may form part of the new Association as Affiliated Members provided they subscribe to the aims, duties, and obligations in these Statutes.
CHAPTER I. THE NAME, PURPOSE, LOCATION, AND AREA OF ACTIVITY
The International Promoting Beach Tennis Association, hereinafter the Association, regulates its activities in accordance with the provisions of Law 4/2008 of April 24th of the third book of the Civil Code of Catalonia (Spain), regarding legal entities, Organic Law 1/2002 of March 22nd, regulating the right of association, and its statutes.
The purpose of the Association are:
– The promotion of sport values, sportive association, and the promotion of Beach Tennis sport
– Make known Beach Tennis through training courses
– Organization of seminars and meetings
– To promote the practice of physical and sports activity in the appropriate physical, medical, and sports conditions
– To promote internationally at the highest level of individual members and associated members in the field of Beach Tennis
– To arbitrate and resolve disputes between its members and, in general, to ensure that the principles on which the Association is based are respected, taking measures that may seem convenient to defend the interests of the partners from all points of view, including international
– Establish, maintain relationships, contacts and negotiations with Associations, Federations and in general Sports entities
– The Association may join third parties in federations, confederations, or unions, by express agreement.
– The Association will be able to create a Sports Section, to perform sports especially Beach Tennis.
The Association’s location is established in Barcelona (district of Sant Andreu), and it is in the Passeig de Torras i Bages, 95-99 local 8.
The principal area of activity of the entity is the headquarters. However, any other geographic reference (whether local, state or international) related to the Association’s entities is considered as an area of activity.
CHAPTER II. THE MEMBERS OF THE ASSOCIATION, ITS RIGHTS AND ITS OBLIGATIONS
The Association will have the following classes of members:
- a) Founders are those who participate in the forming of the constitution of the Association and may be individuals or organizations.
- b) Honorary members are individuals who due to their prestige, or because they have contributed significantly to the development of the Association, will receive this distinction. The appointment of Honorary members will be the responsibility of the Board of Directors. All Presidents upon finishing his/her term he/she will be called the Honorary President.
- c) Full Members are formed only by organizations such as associations, federations, or other non-profit organizations that enter after the constitution of the Association and have an interest in the development of the aims of the Association. An exception can be made for more than one organization to be accepted by country, state, or region as associate members.
To be accepted as Full Members of the Association it is necessary to pay a single-entry fee and submit a request in writing to the Board of Directors. They will make a decision at the first meeting that takes place and will notify at the next General Assembly.
- d) Affiliated Members are individuals or organizations that have an interest in the development of the aims of the Association but do not comply with the requirements necessary to become a Full Member.
The Board of Directors can choose as a Affiliated Member any individual or organization that is responsible for developing Beach Tennis in a country, state, or region that does not yet have a Full Membership.
Individuals must organize an association to be able to request Full Membership.
The Board of Directors will set fees for members:
Entrance fees, Annuals fees, Fees for the organization of competitions, for number of Members and those not yet determined, which will be ratified by the General Assembly of Members.
The Affiliated Members will not be obligated to contribute to the expenses of the Association, except those fees that are set for organizing activities.
- The application for admission must be agreed upon by the competent body.
- The rules that regulate the applicant should not exclude the possibility of forming alliances with other associations.
- Associations must be represented by the President or Vice President. If the President or Vice President is a Founding Member, the Board of Directors must designate another person to represent it.
- The entrance to the Association must be requested in writing addressed to the Board of Directors, which will make a decision at the first meeting that takes place.
The rights of Founders and Full Members of the Association are:
- Assist with voice and vote in meetings of the General Assembly
- Elect or to be elected for the positions of representation or to exercise executive positions
- Exercise the representation given to them in each case
- To intervene in the government, management, services and activities of the Association in accordance with the legal and statutory rules
- To advise to the Assembly on matter to make the life of the Association more complete, and effective to the accomplishment of the basic social objectives
- Request and obtain explanations about the administration and management of the Board of Directors or the Representatives of the Association
- Be heard before the adoption of disciplinary measures
- Receive information about the activities of the Association
- Make use of the common services that the Association establishes or have at their disposal
- Be part of committees
- Own a copy of the statutes
Obligations of the Founding Members and Full Members:
- Work in accordance with the purposes of the Association and participate actively to achieve them
- Contribute to the support of the Association with the payment of dues, additional contributions and other financial contributions set by the statutes and approved in accordance with these
- Comply with the rest of the obligations resulting from the statutory provisions
- Accept and comply with the agreements approved by the governing bodies of the Association
Conditions under which an association maybe unsubscribe:
- To be decided by the Association Member, which must notify in writing to the Board of Directors
- Does not satisfy the fees and additional contributions
- Does not comply with the statutory obligations
- Does not organize regular activities of Beach Tennis in a period of two years from its incorporation as a Member
Rights and obligations of Honorary Members and Affiliated Members:
Honorary Members have the same obligations as Founding and Full Members, except those provided in article 7.2.
However, they will have the same rights except those that appear in article 6.1 and 6.2. They can assist to the General Assembly without having the right to vote.
Honorary Presidents have the right to advise, but not vote in meetings of the Board of Directors.
The Board of Directors may make an exception and approve an Affiliated Member for the Board.
CHAPTER III. THE GENERAL ASSEMBLY
- The General Assembly is the highest governing body of the Association and will be composed of Founding and Full Members.
An individual Founding Member is entitled to one (1) vote. A Founding Member formed by an organization and Full Members who have paid all of their fees has the right to a minimum of one (1) vote and a maximum of six (6) according to the following variables:
Organizations who participated in the last World Championships, with male and female teams:
– Last Championship, one (1) vote
– Two last Championships, two (2) votes
– Three or more last Championships, three (3) votes
– Less than 250 associates, zero (0) votes
– From 250 to 500 associates, one (1) vote
– More than 500 associates, two (2) votes
The Affiliated Members are not entitled to vote.
In case of tie the President of Association will have the deciding vote.
Full and Affiliated Members will be represented by their presiding President or Vice-President.
- Associated Members will meet in a legally constituted General Assembly, decided by a majority to vote on matters under the jurisdiction of the Assembly.
- All members are subject to agreements of the General Assembly, including absentees, those who disagree, and those who have abstained from voting.
The General Assembly has the following powers:
- a) Approve where appropriate the management of the governing body, the budget, and the annual accounts
- b) Choose and separate the members of the governing body and control their activity
- c) Modify the statutes
- d) Agree on the form and amount of the contributions for the financing of the Association or the payment of its expenses, including the contributions to the Association’s assets
- e) Agree on the transformation, merger, split or dissolution of the Association
- f) Request the declaration of public utility
- g) Approve the regulations of the internal regime and its modifications
- h) Resolve on matters that are not expressly attributed to any other body of the Association
- i) Agree, where appropriate, to remunerate members of the bodies of representation
- The General Assembly meets in ordinary sessions at least once a year.
- If a minimum of 10% of the Full Members request a General Assembly, an assembly must be held within 30 days from the request.
- The Assembly is convened by the governing body by means of an announcement that must contain at least the agenda, place, date and time of the meeting.
- The call of the general assembly will be communicated in writing by electronic mail at least 20 days before, and will be published on the web page.
- The meetings of the General Assembly are chaired by the President of the Association. If he/she is not present then he/she must be replaced in the following order:
a) Vice-President with the most seniority
b) Oldest member of the Board.
The Secretary of the Board of Directors will act as secretary of the General Assembly.
- The secretary takes the minutes of each meeting which must be signed by the president and the Secretary. The minutes must contain the list of attendees, the agreements adopted, and the results of the votes.
The minutes of the previous meeting will be read, approved, or resolved at the beginning of the meeting of the General Assembly.
The minutes and any other documentation must be available for Members in the social headquarters five days before the meeting.
- The General Assembly will be constituted by the number of Members present or represented.
- Members who wish to present additional issues to include in the order of the day must notify the Board of Directors within the established deadlines, in accordance with the provisions of the Internal Regulations.
- In the meetings of the General Assembly, Members have the right to the number of votes as indicate in article 10.
- Agreements are made by simple majority of votes of the members presented or represented.
- In order to adopt agreements about modification of the statutes, the dissolution of the Association, the constitution of a federation with similar associations or the integration into an existing one, and the disposition or disposal of goods, a qualified majority votes of the Associates present or represented (the affirmative votes exceed half of the total of votes).
CHAPTER IV. BOARD OF DIRECTORS
- The Association will be managed and represented by the Board of Directors formed by a minimum of three people: one of which will be the President, another the Secretary, and the third person the Treasurer. In addition to the positions mentioned, the Board of Directors may add one or more Vice-Presidents, and the necessary members.
- The election of the members of the Board of Directors is made by vote of the General Assembly. The Primary must be individuals to represent Full and Founding Members and of legal age. After they have accepted the position the elected people enter into functions.
- The appointment and cessation of the members of the Board of Directors must be communicated to the Registry of Associations through a certificate issued by the outgoing Secretary with the approval of the outgoing President, which must also include the acceptance of the new President and the new Secretary.
- The position of the members of the Board of Directors are unpaid.
- The members of the Board of Directors hold office for a period of five years, notwithstanding that they may be re-elected.
- The cessation of the members before the statutory term of his mandate expires may be made by:
- a) Death or declaration of absence, in the case of individuals, or extinction in the case of organizations
- b) Inability or disqualification
- c) Resignation notified to the Governing Body
- d) Separation agreed by the General Assembly
- e) Any other established by the law or the Statutes
The Board of Directors has the following powers:
- a) Represent, manage and administer the Association in the broadest way recognized by the Law. To comply with the decisions taken by the General Assembly, in accordance with the rules and instructions established by this Assembly
- b) Take the necessary agreements to appear before the Governmental offices and to carry out all kinds of legal actions and bring the pertinent resources
- c) Agree on admission and termination in federations or confederations
- d) Agree on the entry of new Members
- e) Propose to the General Assembly the defense of the interests of the Association
- f) To propose to the General Assembly the establishment of fees for the Members
- g) Convene the General Assemblies and check the compliance of the agreements adopted
- h) Present for approval to the General Assembly the balance and the statement of accounts of each year, and prepare the budgets for the following year
- i) Contract employees
- j) Inspect the accounting and ensure the services work normally
- k) Establish working groups to achieve the aims of the Association in the most efficient and effective manner, and to authorize the operation that these groups plan to carry out
- l) Appoint the members of the Board of Directors who will be in charge of each working group, at the proposal of the same groups
- m) Carry out the necessary steps before public bodies, entities, and the general public, to achieve:
– subsidies for grants
– use of premises or buildings that can become a place of coexistence and communication and also to practice sports
- n) Open current accounts and savings books at any credit or savings institution and have the funds available in this account. The provision of the funds is determined in article 29
- o) To resolve provisionally any case that is not provided in the statutes and take it into account at the first meeting of the General Assembly
- p) Any other affairs that are not attributed specifically to any other governing body of the Association or that has been expressly delegated to it
The Board of Directors will meet as many times as its President determines and at the initiative or request of a third of the members. It will be constituted when half plus one of its members attends and so that their agreements are approved, they will have to be taken by majority of votes. In the event of a tie, the president has the deciding vote.
The resolutions of the Board of Directors will be written in the minutes book and signed by the Secretary and the President. At the beginning of each meeting of the Board of Directors, the minutes of the previous session will be read to be approved or modified, if applicable.
The meetings of the Board of Directors can be held with the use of electronic media that allow simultaneous communication between members such as video conferencing, teleconferencing, programs and applications over the internet, and other technological means that may appear in the future.
The acts and agreements that are taken can be approved through e-mail or through other technological media.
CHAPTER V. PRESIDENT AND VICE-PRESIDENT
President’s own functions are:
- a) Direct and represent legally the Association by delegation of the General Assembly and the Board of Directors
- b) Preside and direct debates, both from the General Assembly and from the Board of Directors
- c) Issue a casting vote in case of a tie
- d) Establish the notice for meetings of the General Assembly and of the Board of Directors
- e) Sign the acts and certificates made by the secretary of the Association
- f) The remaining affairs of their position and all which the General Assembly or the Board of Directors delegates
The President in case of absence or illness is replaced by the most senior Vice-President available if there is not one he/she is replaced by the older member of the Board.
CHAPTER VI. THE TREASURY AND THE SECRETARY
The Treasurer will collect and be the custodian of the funds belonging to the Association and will comply with the orders of payment issued by the president.
The treasurer may delegate some of his duties to the President.
The Secretary will be the custodian of the documentation of the Association, detail, draft, and sign the minutes of the meetings of the General Assembly and the Board of Directors, draft and authorize the certificates that must be delivered, and also carry the registration book of Members.
The Secretary may delegate some of his duties to the President.
CHAPTER VII. THE COMMITTEES, COMMISSIONS AND WORKING GROUPS
- a) The Committee of Delegates is an advisory Committee of the Board of Directors. It will be composed by delegates appointed by the Board of Directors from the representatives of Full Members and Affiliated Members. They may be invited to attend meetings of the Board of Directors without the right to vote.
- b) At the proposal of the Board of Directors will be created the Competition and Disciplinary Committees, and all those that will be necessary in the future for the correct operation of the Association.
The different committees, commissions, or working groups will present periodically a report detailed of their actions to the Board of Directors.
CHAPTER VIII. THE ECONOMIC REGIME
The economic resources of the Association are funded by:
- a) the fixed fees by the General Assembly for its members
- b) official or individual subsidies
- c) donations, inheritances, or bequests
- d) the income of the equity or other income that can be obtained
All the Members of the Association have the obligation to sustain it economically, by fees or additional contributions in the proportion determined by the General Assembly at the proposal of the Board of Directors.
The General Assembly will set fees for members:
Entrance fees (affiliation), Annual fees, Annual variable fee according to the number of associates (which will be paid by months, quarters or semesters), fees for the organization of competitions, tournament fees and for participation in international tournaments and other additional contributions.
The official currency for the economic transactions between Members and the Association will be the Euro (€).
All associated, Full or Affiliated Members must notify through a certificate before February 28 of each year the number of Members to the date 31 of December of the previous year. In case is not receive this information the Board of Directors will be able to set an estimated number that will be the base for the calculation of the Annual variable fee.
The accounts opened in credit or savings institutions must be signed by the signature of the president.
CHAPTER IX. OFFICIAL LANGUAGES
The official languages of the Association are Catalan, English, Italian and Spanish.
Notwithstanding the provisions of the preceding paragraph, in case of interpretative doubt of any term or aspect of these statutes and their regulatory development, the written version in Catalan will prevail.
CHAPTER X. THE DISCIPLINARY CODE
- a) The governing body can punish the infractions committed by the Members. These violations can be classified as minor, serious and very serious faults, and the corresponding sanctions can range from an admonition to the expulsion from the Association, as the internal regulations establish.
In the cases of penalties for very serious offenses agreed by the Board of Directors, interested parties may request the confirmation of the sanction in the near general assembly that takes place.
- b) A Disciplinary Sportive Committee will be established and it will have the power to punish faults committed by associated members, players, referees or judges, or others for violations of competition regulations, fair play, improper conduct in competitions, match fixing, anti-doping regulations, or other actions that may result in a disrepute for the sport of Beach Tennis or for the Association.
CHAPTER XI. NON-DISCRIMINATION
The Association and its Members refuse any kind of discrimination against individuals or group of people, organizations or countries by ethnic origin, gender, language, religion, political opinion, sexual orientation or any other reason.
CHAPTER XII. DOPING
It is a necessary condition to become as affiliated Member, accept and give support to the policy of rejection of doping existing in the Association.
CHAPTER XIII. THE DISSOLUTION
The Association may be dissolved if is agreed by the General Assembly, expressly convened for this purpose.
- Once the dissolution has been agreed, the General Assembly shall take appropriate measures regarding the destination of the assets and rights of the Association, as well as the purpose, the termination and liquidation of any pending operation.
- The Assembly is empowered to elect a liquidation commission whenever it deems necessary.
- The Associated Members are exempt from personal responsibility. Their responsibility is limited to complying with the obligations that they have voluntarily contracted.
- The remains resulting from the settlement must be delivered directly to the public or private non-profit charitable entity in the territorial area of activity of the Association
- The functions of liquidation and execution of the agreements referred to in the preceding sections of this same article are the responsibility of the Board of Directors if the General Assembly does not assign for this mission a liquidation commission specially designated for this purpose.
The previous Statutes are fully effective and will take effect the day following the act of constitution of the Association
Barcelona February 16th, 2020.
It is a translation from the original language (Catalan).